Dinghy Poker Run
It’s not too early to start thinking about having fun and helping a good cause.
For those of you who are new to the Poker Run, here’s how it works: Hands sell for $10@ or$25/3 (including 1 lunch/hand!) at the Tiki Bar at 9:30am and the “run” is from 11am - 1pm. Players take small boats to 6-7 docks where they draw a card at each dock to fill their hand(s), or you may do land only hands at the Tiki Bar. Prizes will be awarded for the highest hands. Lunch will be served from 12:30 – whenever. Live and Silent auctions and 50-50 raffle are held following lunch.
This is a community event, open to everyone, but staffed primarily by the membership.
Dinghy Poker Run – VOLUNTEERS NEEDED
We are also looking for your help before and on the day of the event.
First, we need items to use for prizes for winning hands and items to use in the silent and live auctions. These can be actual items or gift certificates to specific places or for services or adventures. As you are doing your spring cleaning and have items you no longer need, consider donating those.
All items & gift certificates must be turned in by Sunday July 23.
We are in urgent need of volunteers to ask businesses and others with items or services to donate. We have a list of contacts who have donated in the past making this process easier. We also have a formal letter to use when asking folks for donations.
Advertising – Help now to place flyers around town at businesses, marinas, etc
Auction items organization – This will take place during the week leading up to the event. Help will be needed to prepare bid sheets, create posters and anything else needed to get the items ready.
Set up – 0800 July 23. Organize tables for hand & raffle sales & food, place auction items, etc
Poker hand & raffle ticket sales – starts at 0930. Since we have the option for land hands we will continue selling hands & raffle tickets until ~1315. We need volunteers to cover 0930 – 1130 & 1130 – 1315 time slots.
Food service – Lunch will be prepared by Roadside Dogs, but help is needed to take up meal tickets, serve drinks, etc.
Bake cookies – In an effort to keep down costs, we are asking for home baked cookies to use for dessert.
Hand dealers – These are the folks at each dock who manage the drawing of cards when participants arrive. 2 people are needed for each dock. Land hand dealers also needed.
Tally hands – Poker hands are collected the as folks come in after the run and when land hands are drawn. Hands need to be ranked to determine the winners. Familiarity with poker hand rankings is preferable.
Silent auction oversight – Monitor activity at the silent auction, answer questions, etc. We have 2 shifts: 0930 - 1130 & 1130 - ~1315
Oversight of prizes for winning hands – Help keep prize giving moving.
Helpers for live auction – Show the item being auctioned. Help auctioneer keep up with bidders and record the winning bidders.
Silent auction wrap-up – will need to pick up bid sheets when the silent auction closes & record the winners. Will also need to organize the winner cards for easier pick-up by the winners.
Payment processors – Help with collection of payments for auction items. Familiarity with using Square for credit card transactions will be helpful.
Clean up – self explanatory! We hope to be finished by 1530
Contact me to volunteer for any of these positions or any questions you may have. You can also volunteer for “put me where you need me” if you want to help but are flexible as to task.
More detailed instructions will be provided for each task. Call or text: 919-414-7719 or email: email@example.com
.Contact Karen Kleiner to volunteer to help with collecting auction items or to donate items – 252-659-1920 or firstname.lastname@example.org
.We look forward to hearing from you.